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Minutes of the Annual Conference of the Legion of Frontiersmen
held on Saturday June 3rd 2017 at Taupo:

L73 NZ Command Commandant, Colonel Sandra Parrish LSM, LSEM, LMSM, AMM, Pnr,
3242 Lieut Colonel Geoff Webb LSM, LSEM, LMSM, CTBM, Pnr
2126 Major Arthur Myers LSM, LSEM, LMSM, Pnr
L7 Major Dawn Yearbury LSM, LSEM, LMSM, Pnr
3689 Captain Murray Hamblin LSM, Pnr
L247 Captain Val Baker LSM, LCM, LSEM UK & Au, ACM, AMM, CDSC, CDMM, CTBM, MCH, CGA, Pnr.
2127 WO1 Ross Vaile LSM, LSEM, LMSM, Pnr

C:    1106 Sgt Ray Hammond LSM, LSEM, LMSM, LDSC, Gold Pnr
4044 Fm Robin Cawte LSM, LSEM,
E.    3997 Lieut Mike Smith LSM, LSEM, AFSC, ASM, MCH
F:     1105 Fm Des Yorke LSM, LSEM, LMSM, CDSC, Gold Pnr
1570 Lieut Don Yearbury LSM, LSEM, LMSM, AMM, Gold Pnr,
3992 Fm Joe Yearbury,
L274 Fm Chris Yearbury,
L82 Fm Doreen Alexander LSM, LSEM, Pnr, QSM.
3976 Sgt Clive Bracey LSM, LSEM
L192 Fm Dale Bracey, LSM, LSEM
3791 Fm Anthony Tedbury,
H.    4043 Lieut Ian Bowater LSM, LSEM
L123 Sgt Mae Courtney LSM, LSEM
J.     L254 Sgt Florrie Baker, LSM
L255 Cpl Ali Baker, LSM
4021 Fm Wei Zhen Kim,
3095 SSgt Barry Coker LSEM CTBM, Pnr
L104 Fm Ann Sheary LSM, LSEM, Pnr,
3229 Fm Stephen Sheary,
3980 Fm Martin Layzell,
N.    2112 Fm Athol Smith LSM, LSEM, Pnr
L175 Lieut Kathy Butler LSM, LSEM, Pnr
O.    3534 Sgt/Sec Alistair Webb LSM, LSEM, Pnr
P.     4008 Fm Mike Subritzky LSM, LSEM, AFSC, ASM,
Y.     3812 Cpl Reg Clarke LSM
L250 Fm Bibiana Clarke LSM
L300 Fm Anthony Clarke LSM
L261 Fm Vicki Jordan

C:    3978 Lieut D Gordon
L215 Fm K Gordon
E:    3888 Sgt WG Burrows
H:    3682 Fm Rob Parrish
J:     Cadet Fm W. Seeley
Cadet Fm P. Whitu
N:     3869 Fm Alfred Hepburn
3172 Shane Funnell
1547 Sonny Hooke
O:     3577 Cpl Richard Patton
W:    4013 Fm Rob Roy
L270 Fm Roanne Roy
3403 Lieut Graham Stokes
L265 Sgt/Sec Carol Stokes
Y:     L272 Sgt Julia Stevenson-Renwick
Cadet Fm C. Stevenson-Renwick
Fm DJ Ehu
Cadet Fm Michelle Clarke
L242 Fm Jill McNaughton
3466 Pnr Nga Hohepa
4086 Fm Laurence Hohepa

Moved by Capt Val Baker/Sgt Florrie Baker "That apologies be accepted" carried

From this point onwards in these minutes awards will not be mentioned, refer please to above lists.

RSM WO1 Ross Vaile brought the meeting to order, NZHQ and guests were brought into the meeting, taking their places at the head of the top table.  Colonel Sandra Parrish requested that the axe was brought into the meeting and placed at the head table to signify that the meeting was about to commence.
All were seated.
Lieut Ian Bowater OC Host unit welcomed everyone to Taupo,
Commandant Colonel Parrish welcomed everyone and introduced the Deputy Mayor for Taupo Rosie Harvey,
Rosie Harvey extended a warm welcome to all and declared the Conference open.
Salvation Army Officer Major Wilfred Arnold blessed the meeting.
Captain Baker to record the minutes:

God Save the Queen Members led by Major Arthur Myers sang God Save the Queen

Last Post Roll Call:
1850 Parrish NJ - H Troop
3928 Brotherston G - G Squadron
4068 Adams G - G Squadron
L89 Penney V - ex F Troop

Life Members - Long Service:
1105 R.D Yorke - 62 years - 'F' Troop
1106 R. Hammond - 62 years - 'C' Troop
1360 A.W Lepper - 61 years - 'L' Squadron
1379 L.K Turvey - 60 years - 'R' Troop
1570 D.A Yearbury - 57 years - 'F' Troop
1846 J Lynch - 52 years - 'D' Troop
2126 A.G Myers - 47 years - 'Y' Squadron
2127 D.R Vaile - 47years - 'J' Troop
2112 A.H Smith - 46 years - 'N' Squadron
1624 L Bowen - 45 years - 'D' Troop
3315 D West - 43 years - 'N' Squadron
3087 T Peake - 42 years - 'D' Troop Waihi

Commandants Report: Read by Colonel S. Parrish
Attached copy:
Moved Gold Pnr Ray Hammond/Lieut Mike Smith “That the Commandant’s report be received and accepted. Carried
Captain Baker presented a photo album for viewing showing F2 Trust's collection of LOF & Military memorabilia, the LOF command items are also on display.  RSM Vaile extended a vote of thanks to the Baker family for putting it all together.
Captain Baker also thanked other members of J Troop for their assistance with the task of displaying items.
As there was plenty of time before Morning Tea Captain Baker asked the Guests present, the Deputy Mayor and the Chaplin if there were any questions that the command could answer for them.
Rosie Harvey asked if those present would be able to state  their name and where they had come from. Captain Baker asked that they start at the back of the hall, that everyone stand in turn and state their name and the place that they had come from and other details.
The members present list was recorded from this information.

Meeting broke for morning tea. 10 to 10.30

Minutes of Previous Conference:
Moved Gold Pnr Ray Hammond/RSM Ross Vaile “That the minutes be taken as read and are a true and correct record.” Carried

Matters Arising:
Lanyards:  J Troop SSgt Barry Coker: That as no remits had come forward regarding Lanyards as the remit read in the minutes “That one year’s grace will be given to all those members who wish to wear lanyards on their uniforms.” Those lanyards’ needed to be removed.
As this subject needed to be addressed, it was to be added onto the Agenda under General Business.
Correspondence: Inwards/Outwards
Major Dawn Yearbury: Read one letter from Fm Ann Sheary Pnr regarding the money held on fixed deposit on the troops behalf. Moved Lt Colonel G Webb/Lt I. Bowater that this letter be raised with the remits as one has been moved to handle this subject. Carried

Moved Lt Colonel G. Webb/Sgt C Bracey “that inwards be accepted and outwards approved” carried

Unit Reports:
The unit reports are to be printed in the journal using those yearly reports supplied to NZHQ with the annual returns. Moved Captain Baker/Colonel Parrish ‘That they be taken as supplied” carried

Financial Report:
Moved Gold Pnr Ray Hammond/Lt Colonel Geoff Webb “that the financial report as presented be accepted” Carried

Matters arising from the Financial Report:
Gold Pnr Ray Hammond asked the records officer how many members do we have, it is very hard to tell how many members we have from the balance sheets page 4, the amount is recorded as $2,930.00 at $40.00 each = 73.25 members. Associates $47.00 @ $10 Plus $2.00 for new associates, no new members and cadets are $19.00 @ $10.00 Plus $2 for new cadets.  The point that Gold Pnr Ray Hammond wanted to get across was that our numbers are reducing. It was recorded that we have 78 members as some are life members and these do not show in the balance sheets.  Also on Page 4. Conference levies are on numbers of membership based on the previous year $1,700.00 @ $20.00 per member = 85.

Appointment of Auditor:
Moved RSM Ross Vaile/Colonel Sandra Parrish “that they remain the same.” Carried

Full Frontiersmen
Moved RSM Ross Vaile/Lt Kathy Butler “That membership fee be $40.00, plus a further $10.00 for new members joining” carried
Moved RSM Ross Vaile/Lt Kathy Butler “That membership fee be $10.00, plus a further $2.00 for new cadets joining” carried
Moved RSM Ross Vaile/Lt Kathy Butler “That membership fee be $10.00, plus a further $2.00 for new associates joining” carried

Conference Venues:
2018:Invercargill Report on Progress 
2020:Palmerston North
Public Liability Insurance:
Moved Captain Val Baker/Lt Kathy Butler “That NZHQ pay for the insurance” carried

Colonel Parrish asks Captain Baker to handle the remits:
Moved F Troop/Y Squadron
F1: “That remits pertaining to grammatical, punctuation and abbreviation corrections in the rule book only be permitted every 2 years.”
Carried by a 8/4 vote including 3 members of NZHQ staff

Remit 2: Held over until the remit from J Troop JR7 is dealt with.  Remits to follow are moved by J Troop/O Troop
Administration Remits

Remit JA1That the Cut-off and Issue Dates for the journal be deferred one month. Carried

Remit JA2That under Section 17(b), Z Troop Funds be put back into General Funds. Carried

Remit JA3That the Capitations remain at $40.00 for renewals, and $50.00 for new &rejoining Frontiersmen, and that the Cadet capitations are set at $10.00 for renewals and $12.00 for new members.Carried

Remit JA4Unless speaking of an historical event, all reference to LASS should cease Carried

Remit JA5That NZHQ have the old journals bound, being financed from General Funds. Carried
Constitution Remit

Remit JC112. Annual Conference:
12 (f)    A Quorum for the Annual Conference shall be Three (3) senior Officers of Headquarters (with rank not lower than a Captain) and Six (6) Unit Delegates.
Delete: “Six (6)”
Add after Delegates:  “from at least one third of the current financial units.”Carried
Rule Remits

Remit JR1Meetings:
Section 8.2    The following shall form a quorum:
N.Z. Conference. Three (3) senior Officers of Headquarters (with rank not lower than a Captain) and Six (6) Unit Delegates.
Delete: “Six (6)”
Add after Delegates:  “from at least one third of the current financial units.”Carried

Remit JR2Appointments
Section following may be some reasons to grant dispensation for Sgt/Sec.
Delete:  “for Sgt/Sec” Carried

Remit JR3Appointments
Section member has held rank within a Regular Force unit with the NZ Armed Forces.
Amend to: “The member has served in a recognised Defence Force unit".Carried

Remit JR4Remits
Insert New Section 4.1.1Proposed remits may be circulated in the Journal prior to being seconded. Carried

Remit JR5Remits
Insert New Section 4.1.4Remits, as circulated, may be seconded by another Unit at Conference. Carried

Remit JR6Public Liability Insurance
Section 7.5.1N.Z. Headquarters shall levy every Unit each year to cover the cost of Public Liability Insurance.
Amend to:  “N.Z. Headquarters shall cover the cost of Public Liability Insurance from General Funds.” Carried

Remit F2:"That the Claude Bathe Rose bowl be renamed The Legion of Frontiersmen cup to be awarded to the best presented lady attending conference.  The recipient to be selected by the Commandant."
Captain Baker opened discussion on the two remits from F Troop and J Troop, reading out the original enrolment paper of Claude Bathe, then reading the letter from Audrey Henderson nee Bathe the donor of the trophy and herself giving the blessing to J Troops request for change. Major Yearbury read out the LASS minutes of 1992 when the Bathe family donated the trophy to be used for anything the unit felt was beneficial to the LASS command which in the Troop’s opinion they did not need to seek approval for change from the family. Further discussion followed by several members. F Troop withdrew the remit.

Remit JR7Claude Bathe Rose Bowl
Insert New Section 14.13.0Claude Bathe Rose Bowl.  Carried

Remit JR8Claude Bathe Rose Bowl
Insert New Section 14.13.1Awarded to the Best Presented Frontiersman (male or female) attending Conference. Carried

Remit JR9Claude Bathe Rose Bowl
Insert New Section 14.13.2Assessed by the Commandant with advice of the RSM if required. Carried

Remit JR10D.B. (Baden) Henry Trophy
Insert New Section 14.14.0D.B. (Baden) Henry Trophy Carried

Remit JR11D.B. (Baden) Henry Trophy
Insert New Section 14.14.1Awarded to the Best Presented Frontiersman (male or female) on Church Parade at Conference. Carried

Remit JR12D.B. (Baden) Henry Trophy
Insert New Section 14.14.2Assessed by the Commandant with advice of the RSM if required. Carried

Remit JR13Carlin Trophy
Insert New Section 14.15.0Carlin Trophy Carried

Remit JR14Carlin Trophy
Insert New Section 14.15.1Donated by LASS Carlin L17. Carried

Remit JR15Carlin Trophy
Insert New Section 14.15.2May be nominated from Troop/Squadron/NZHQ Carried

Remit JR16Carlin Trophy
Insert New Section 14.15.3Awarded to a member who has taken a constructive part in meetings and proven their worth in other activities such as - meetings, duties, standard of dress, and fostering goodwill to the benefit of the Legion of Frontiersmen as a whole. Carried

Remit JR17Carlin Trophy
Insert New Section 14.15.3Awarded annually at Conference by the Commandant. Amended section No. to 14.15.4 J Troop/O Troop Carried. Remit was then put with amendment
Insert New Section 14.15.4 Awarded annualy at Conference by the Commandant. Carried

Remit JR18Shooting
Section 22.1.4All targets must have the competitors name clearly PRINTED there-on. All scores shall be adjudicated by the R.S.M, prior to Conference and the results will be announced during Conference weekend.
Insert after name:  “& status (Associate, Cadet, Rank)” Carried

Remit JR19Shooting
Section 22.1.8The winning Squadron or Troop shall bear the cost of engraving.  NOTE: Re-Rule 22.1.4above; be sure to identify female and Cadet members.
Delete:  “NOTE: Re-Rule 22.1.4above, be sure to identify female and Cadet members. Carried

Remit JR20Shooting Teams
Section 22.1.10    Shooting Teams shall consist of three financial members,
Add:  “and may include Associate members”. Carried

Section 22.3.2The cup shall be awarded at each Conference of the Legion of Frontiersmen to the Squadron or Troop showing the highest four person score.  Any number may shoot but the top four scorers to be the Team.
Amend:  “four” to “three” (twice) Carried

Section 22.3.9
Delete:  “All matters in connection with this Cup shall be referred to the TRUSTEES or persons appointed by them.  The Trustees are two nominated by Donors and one appointed at Conference to act for the Legion.”
Replace with:  “Deleted 2017” Carried

Insert New Section 22.8.7    Targets must also identify female members. Carried

Section 22.10.0TE AROHANUI CUP:
Add: “Retired 2017” Carried

Add: “Retired 2017” Carried

Section 22.13.0THE SIMME SHIELD:
Add:“Retired 2017” Carried

Insert New Section 22.14.2 Associate members are not eligible for this award. Carried

Insert New Section 22.15.2 Associate members are not eligible for this award.  Carried

Insert New Section 22.16.0   JACK OLDFIELD CADET TROPHY: Carried

Insert New Section 22.16.1To be won by the Cadet member with the highest combined score in the Pioneer and Weston Cups. Carried

Insert New Section 22.16.2   Associate members are not eligible for this award. Carried

Add to NOTE:A new member may complete Part 2 of their Initiation at Conference. Carried
That ended 40 remits for the year and finished for lunch and photos at 12.00

General Business:
Unit Funds held in Trust:
Captain Baker spoke on funds that have arrived from the sale of halls belonging to units. All of the current members of units that have closed down have not in fact made the money to purchase these halls, although unit funds have been placed on fixed deposit sometimes with NZHQ the interest from the sale has been used to continue to pay old unit members capitations, but the money is not available to spend each year to bring members to conferences. Members may apply in writing to NZHQ for assistance for other costs which may be granted on a one off basis to come from the interest on those funds which are on fixed deposit so long as the capital is not affected, this also applies to units which are not doing duties and whose members have not contributed to the bank balances of accounts.   The money is held in trust it cannot be used for anything that can be seen as pecuniary gains to individuals.

Questionnaire for Degree Cpl A. Baker:
The members were informed and requested to assist with a questionnaire which had yet to be formed to assist Cpl Baker with her final paper for her degree in Bachelor of Management Studies. Her Majors are 'Human Resource Management' and 'International Management', and she needs to complete research within one of these to complete her degree. She has chosen to do her research under 'Human Resource Management' and focus on volunteers and recruitment so that she can conduct her research with the Legion of Frontiersmen as her case study. This requires EVERY member of the New Zealand Command to participate and fill in a questionnaire; which will be circulated at a later date.

Incorporated Societies/Charities Commission:
Captain Baker raised the matter of keeping records up to date with both the incorporated societies and the Charities Commission, where one may allow you not have to file two sets of accounts and grant a dispensation you are required by law to keep the registered office and constitution rule changes up to date.  When Sgt Baker was trying to bring in uniforms from the USA she was required by NZ Customs to supply information of the incorporation of the command, unfortunately the current registered address was still at 200 Moffat Road Tauranga. Please ensure all units which are still incorporated that the changes are also made to Incorporated Societies, do not rely on the Charities Commission. If any person wishing to make contact with the command i.e. potential new member then information must be correct.

A lot of discussion was made regarding lanyards and that the units who wore them had twelve months to formulate a remit to make the alterations to the non-existing rules on lanyards:  A remit must come through from a unit to set lanyards into the rule book. However the following was moved by SSgt Barry Coker and Seconded by Gold Pnr Ray Hammond. "That as no remits have been submitted regarding the wearing of lanyards, the one year's grace period offered at the 2016 conference is deemed expired & Lanyards will now be removed from uniforms, unless dispensation is granted by the Commandant for individuals."  Carried.

Discussion followed regarding the problems that Cpl Ali Baker was having sourcing hats in NZ as she wasn’t getting any replies from Hills Hats in Wellington.  She can source the hats from Canada.  Some hats had been able to be changed through the stores but were still missing sufficient good hats to outfit members.
Moved Captain Baker/Colonel Parrish “That NZHQ funds are used to purchase hats from Canada and pay any customs which may occur.” Carried
Invercargill – conference freight of items for host unit:
Discussion followed regarding transporting of items to Invercargill Fm Joe Yearbury had made a container specifically for the transportation of items needed to be used by the host units. As Fm Yearbury works in management level with Mainfrieght NZ he felt that he could at least arrange for the transportation down to Invercargill but may only be able to get down to the South Island but not be able to have it returned.
Moved Captain Baker/Colonel Parrish “That the box for conference be given to Fm Joe Yearbury to try to arrange transport to Invercargill through Mainfrieght and its return costs to be borne by NZHQ.” Carried
Start time at conference mornings:
A discussion followed that time was not being filled in when starting at 9.00 Captain Baker was assisting units with items that could be used to fill in the time for over half an hour between starting and morning tea.  It was suggested that in future conference would start at 9.30 and stop for morning tea at 10.

Fm Robin Cawte spoke on the reception that he got from the RSA where he did poppy collection and attended the Anzac Day Service.
Fm Martin Layzell asked do we have a plan to increase our numbers, a contact list, old members who have moved into new areas, a discussion followed, web sites or facebook pages, J Troop has a facebook page Legion of Frontiersmen J Troop Katikati, or list contact group in your local area.
Checking of addresses and contact details in the last journal, please note that the o and the p are close together on the type writer and that Fm Ali Baker is a Cpl not as stated a Col. Also that Fm M. Layzell is 6 Margaret Drive not Place.  Also Fm Robin Cawte is12 A Avenue Road, Greenmeadows, Napier 4112. Any other changes could members please contact the Records Officer and the Editor.

Broke for afternoon tea:

Lieut Colonel Geoff Webb, lead the Command in the Oath of Allegiance.
The Command, lead by Major Myers sang God Defend New Zealand.
RSM brought the command to attention while the axe was removed by Gold Pnr Ray Hammond, the Commandant declared the conference closed to reconvene in 2018 in Invercargill.

There were no shooting competitions held for 2017:

Pioneer Axe [Pnr]
3997 SMITH Michael
Long Service & Efficiency Medal [LSEM]
L247 BAKER Valerie
L254 BAKER Florrie
L255 BAKER Ali
L261 JORDAN Vicky
Legion Service Medal [LSM]
3992 YEARBURY Joseph

Life Member Certificate:
Lieut Colonel Geoff Webb
Pnr Solomon Nelson
LOF Independent Command Canada Honour Badge:
Major Dawn Yearbury
Sgt Julia Stevenson-Renwick
Cpl Ali Baker
Sgt Florrie Baker
Lieut Mike Smith
Claude Bathe Rose Bowl:
Fm Anthony Clarke
Baden Henry Trophy:
Lieut Colonel Geoff Webb
Carlin Trophy:
Fm Wei Zhen Kim
Dip Stick Award:
Major Dawn Yearbury
Doug Baker Round Tuit Award:
Sgt Clive Bracey.
Claude Bathe Memorial Shield/Frontiersman of the Year:
SSgt Barry Coker

Headquarters Staff.
The Awards of the Legion
Past & present Patrons and Commandants of the Command